Library Board Meeting Agenda

AGENDA East Dubuque District Library

Board of Trustees Meeting

Wednesday  JUNE 14, 2017

4:45 P.M. at 122 Wisconsin Ave., East Dubuque


 Call to Order Regular Board Meeting                           


Roll Call        

Record Attendance

Verify Quorum



Changes to the Agenda:


Librarian’s Report: (Informational)


Consent Agenda

Approval of Minutes of the May 10, 2017                   Regular Board Meeting (Action Item)

Treasurer’s Report for   May  2017 (Action Item)

Approve payment of invoices as presented.  Roll Call Vote. (Action Item)


Committee reports-

Personnel Committee Report:

Budget & Finance Committee:

Building & Grounds:                                       

 Foundation Meeting:     July 20, 2017 at 3:00 pm


Unfinished Business: 




New Business      


1.  Does Board wish to appoint a new trustee to fill the open position?


2.  The Notary will swear in new trustees after they read their oaths.


3. Election of Officers.  This list has been suggested as possibilities.

Stephanie Lange, President                            Lisa Appel, Vice President

 Richard Leute, Treasurer                               Deborah Ehrler, Secretary

Which officers does the Board wish to elect?  (Action)


4..  Does Board approve passage of Resolution to transfer of $25,200.00 from General Fund to USDA Mortgage Payment Fund once sufficient tax funds are received from the County Clerk? (Action) Resolution 2017-2018-01


5.  Does Board approve passage of Resolution to transfer of $2,520.00 from General Fund to USDA Reserve Fund once sufficient tax funds are received from the County Clerk. (Action) Resolution 2017-2018-02



6. Does the Board approve continued participation in the Illinois Public Library Non-residential Card Program and continued use of the General Mathematical Formula per Administrative Code 3050.6 to set the non-residential fee at $137.95 effective July 1, 2017-June 30, 2018?  (See www.                        (Action)


7.  Review the TENTATIVE Budget and Appropriations which is noticed and set for hearing on July 12, 2017.

When does Budget & finance committee wish to meet?  Info


8.  How often does the Board wish to meet this Fiscal Year? Does Board approve the Meeting Date Ordinance?  Ordinance 2017-2018-01  (Motion, roll call, time).


9. Does the Board approve the Prevailing Wage Ordinance? Ordinance 2017-2018-02 (Motion, roll call, time)


10.  Does the Board approve the Building & Maintenance Ordinance?  Ordinance  2017-2018-03 (Motion, Roll call, time)


11. Review the proposal from Willis Computer Solution, for a new website for our library.  This proposal is for the  three phase website set up, construction, and operation for one year. Willis Computer Solution created and maintains the Galena District Library’s website.  Discussion (Action)


12.  USDA informed the library that $4,800.00 will be withdrawn from the USDA account on or about July 1, 2017 as previously arranged by Pre-Authorized-Debit Agreement.  (Info)


13.  Information regarding the cost of installing a hard wired fire alarm system in the library. (Info)


14. Information regarding the costs of new car stops in the front parking lot. (Info)


15.  The Library’s DRA grant was not funded. (Info)


16.  Under the Open Meetings Act the Board must decide (June 30 deadline) if the first half year of all closed session minutes should remain sealed or should be publicly disclosed.  VP reviewed.  (Action)


Adjournment:  Next Library Board meeting at the Library on Wednesday June 14, 2017 at 4:45 P.M. 


          Closed Session 2(c)(1).